Notary Public

A Notary Public has all the same powers as a Commissioner for Oaths. A Notary Public can also certify true copies and take oaths for use outside the Northwest Territories.

HOW TO APPLY:

  • Review the Notary Public instruction booklet, application and examination, available on this website or from our office.
  • Read the relevant parts of the Northwest Territories Evidence Act, which can be obtained online at www.justice.gov.nt.ca/pdf/ACTS/Evidence.pdf or at Canarctic Graphics.
  • Complete the Notary Public application and examination.
  • You must answer every question correctly in order for your application to be accepted
  • Lawyers are exempt from writing this exam.

RETURN TO OUR OFFICE:

  • The completed application and examination.
  • A cheque or money order for$100.00 payable to the Government of the Northwest Territories. Be sure it is filled out correctly. We also accept Visa and Mastercard.
  • It takes from 3 to 5 weeks for applications to be processed.

IF YOUR APPLICATION IS APPROVED:

  • Our office will send your Certificate of Appointment to your place of work.
  • You must send our office a specimen of your notarial seal. Without this specimen, our records of your appointment are not complete.

EXPIRY DATE:

  • Your appointment expires three years after the appointment date shown on your certificate.
  • A lawyer’s appointment will expire when he or she is no longer in good standing with the Law Society of the Northwest Territories.
  • To renew your appointment, you must send a completed application, examination and fee of $100.00 to our office.
  • You are responsible for renewing your appointment before it expires. You will not receive a renewal notice.

CHANGES TO YOUR NAME, EMPLOYMENT OR RESIDENCY:

  • You must inform our office if there is a change in your employment information (job title, job address, etc.).
  • If you are changing your name and would like this to be reflected on your Notary Public Certificate, you must provide our office with a document that shows proof of the change, your current certificate and a letter stating that you would like to change your name.
  • Note that your name, signature, and seal must match the information in our records in the event that we are requested to authenticate documents.
  • If you are leaving the NWT, you must tell our office if you intend to keep your appointment or if you would like it revoked.

AUTHENTICATIONS:

  • Whenever a notary public affixes his or her seal onto a document bound for a consulate or embassy, his or her seal must be authenticated by our office.
  • To authenticate a document, our office needs the original copy of ALL documents going to the embassy or consulate, and a specimen of the Notary Public’s seal.
  • Your name, signature, and seal must match the information in our records, otherwise we are unable to authenticate the documents.

Information:

  • Forms and information booklets are available here.

For more information, please contact:

Legal Registries

Postal Address
Legal Registries
Department of Justice
Government of the Northwest Territories
PO Box 1320
Yellowknife NT X1A 2L9
Canada
Courier Address
Legal Registries
Department of Justice
Government of the Northwest Territories
1st Floor, Stuart M. Hodgson Building
5009-49th Street
Yellowknife NT X1A 2L9
Canada

Phone:     (867) 873-7493
Fax:         (867) 873-0243
Toll Free: (877) 743-3302

Office Hours are weekdays from 9:30am - 4:00pm